These policies and procedures are intended to govern all members of the Sampoerna University community. Subjects include but are not limited to equal opportunity, health and safety, and technology use.

2.1 | Non-Discrimination, Harassment And Sexual Misconduct Policy

As a university committed to promoting the rights and safety of all campus community members, Sampoerna University (SU) requires that individuals treat one another with dignity, respect, and fairness. Non-community members (e.g., alumni, students’ family or friends, vendors, etc.) who visit campus or participate in any University program or activity are expected to adhere to the policy’s behavioural expectations. Individuals who violate this policy will face appropriate disciplinary action, including dismissal of employees and suspension or expulsion of students. Continue reading >>

2.2 | Privacy Policy

Sampoerna University recognizes and respects the importance of confidentiality and security of personal information in this increasingly open digital age. The University will not sell, swap, rent, or otherwise disclose for commercial purposes your name, mailing address, telephone number, or email address, or any other personal information, except as required by law. While the University makes reasonable efforts to safeguard the information it provides to its community, it cannot guarantee its security and is not liable for any loss or theft.

By connecting to the Sampoerna University network or by using a university-owned computer or other university-owned equipment, an individual agrees to follow the University’s rules and regulations. While Sampoerna University respects the desire and needs for privacy in this setting, the University reserves the right, always, to search all hardware or software owned by the University, or connected to the University network, to prevent or investigate improper or illegal use of university systems or preventing or investigating system problems or inefficiencies. During an individual’s interaction with the University community, the individual may be required to divulge private or personal information via software or third-party systems. The University is not responsible for the information’s content, use, or privacy. Continue reading >>

2.3 | Policy On Disability

Consistent with its vision, mission, and core values, Sampoerna University is committed to fostering a welcoming, affirming the culture of respect and inclusion, empowering, and engaging all students, faculty, and staff. The University demonstrates this commitment by integrating diversity and inclusive excellence into its organizational processes, structures, and practices. SU affirms its commitment to recruit, support, and retain a diverse student, faculty, and staff community that upholds the principles of Indonesia’s Pancasila and the spirit of non-discrimination as defined by the United States’ Equal Opportunity Commission. Continue reading >>

2.4 | Safety, Health And Environment

Sampoerna University complies with all relevant institutional, industrial and governmental regulations and policies regarding safety, health and environmental regulations. These policies are designed to promote a safer, more secure and healthful learning and work environment for the University community and its guests. These policies outline the procedures for managing the health and safety of the SU community. The Safety, Health and Environment Plan (SHEP) is reviewed annually by the Committee on Administrative Affairs. This committee provides recommendations for updates and revisions; other updates and revisions are made whenever relevant governmental or regulatory bodies make changes. Continue reading >>

2.5 | Emergency Closing

An emergency closing is defined as any closure (delayed opening, partial closure, or complete closure) declared by the president or a designee due to inclement weather, fire, flood, power outage, or any other cause beyond the University administration’s control. The University has an Emergency Notification System (ENS) that will alert the University community regarding any changes in normal operations. The ENS system will provide important emergency information via university email. It is the responsibility of every university community member to maintain updated contact information, especially during an emergency.

If an emergency is declared, classes or specific activities may be delayed or cancelled without an official closing. Access to specific areas on campus may need to be restricted to authorized individuals. Only authorized personnel assigned emergency or resource duties will be permitted to enter the incident area or building.

Moreover, if emergency conditions occur during regular business hours (8 am to 5 pm), Human Resources will communicate any official University statement to departments regarding closing or other essential information. A supervisor of a unit may not unilaterally close a department. During an official closing, certain employees (“essential” employees) must remain on the job. Supervisors must obtain approval from the appropriate Vice-Rector before informing employees whether they are considered “essential” personnel. Employees will be expected to work their regular hours unless the University is officially closed. However, there are times when the University is not officially closed but when circumstances necessitate a supervisor being flexible in allowing employees to work outside of their regular schedules. Continue reading >>

2.6 | Technology Use, Technology Replacement, Data Security And Integrity

As an employer and owner of the computer system, Sampoerna University has the authority to restrict the electronic communication technology use of its employees and students in their capacity as employees and students. Continue reading >>

2.7 | Identification Card Policy

Students, employees, University associates, and other individuals required to validate their relationship with the University are issued identification cards (“ID cards”) to verify identify and regulate access to University services and facilities. Individuals who have been issued an ID card are expected to always retain possession and control of the card while on University premises. Continue reading >>

2.8 | Library

The primary purpose of the Sampoerna University (SU) Library is to support the teaching, learning, and research activities of its stakeholders. Library policies are designed to manage and support the Library’s objectives. The library, through its services, also promotes students to develop SU core competencies: critical thinking, effective communication, quantitative literacy, information literacy, ethical reasoning, and global learning. Continue reading >>

2.9 | Use Of Campus Facilities For Event And Activities

This policy applies to the scheduling and conduct of all events and activities, facilities rentals for private events, and academic activities such as seminars. This policy applies to all buildings and other spaces controlled by the Sampoerna University. Continue reading >>

2.10 | Intellectual Property Policy

The Sampoerna University (SU) defines intellectual property as works, discoveries, or intellectual or creative findings. SU promotes and encourages faculty, staff, and student scholarly activities and creativity. The University contributes to these efforts by providing release time, travel funds and making its facilities, equipment, personnel, and information resources available. Additionally, the University seeks specific support for creative activity from public and private sources. This policy applies to all faculty, staff, and students at the University and covers all forms of intellectual property legally protected by the law. Continue reading >>

2.11 | Responsible Conduct Of Research

Sampoerna University (SU) is committed to ethical research and strives to uphold the highest ethical standards for protecting human subjects. As a result, SU established the Center for Research and Community Service (CRCS), which serves as the University’s central administration for research activities and ensures all research complies with ethical research conduct. Additionally, the CRCS establishes a procedural framework for adhering to ethical and legal requirements that human subjects’ rights and welfare be adequately protected. This policy applies to all University-sponsored research involving human subjects, conducted under the direction of University by faculty, staff, students, or other trainees in the course of their University affiliations; or involving the use of non-public individually identifiable information created or maintained by the University; in University facilities or using University resources. Continue reading >>

2.12 | Travel Policies

In the event of employees performing domestic and international business travel, Sampoerna University will provide facilities for transportation, accommodation or replacement of for a private residence; and travel allowance for laundry, meals and per diem as governed within this Policy, which the amount will be determined based on the employee level (Level) or Academic Rank (Rank). Continue reading >>

2.13 | Meals And Entertainment Policy

This policy applies to all permanent and contract employees at Sampoerna University (SU).
• Give any gifts to individuals on behalf of Sampoerna University.
• Provision of entertainment to an individual on behalf of Sampoerna University.
• To set forth the University policy regarding the acceptance of meals, gifts, and entertainment from third parties including, but not limited to Vendors, Customers, and Public Officials.
• Acceptance of gifts of any kind or entertainment of business from a third party in connection with his position at the Sampoerna University. Continue reading >>

2.14 | Purchasing Policy

This Policy shall apply to any procurement within Sampoerna University (SU). Continue reading >>

2.15 | Asset Management And Maintenance Policy

This Asset Management and Maintenance Policy was created as a standard to determine how to manage or treat fixed assets in Sampoerna University and it is aligned with to Policy on Acquisition and Depreciation of Fixed Assets. The authority for disposing of surplus property is vested in the President of Sampoerna University who has delegated this authority to the Vice-Rector of Administrative, Resources, and Operation (VRARO). No property may be disposed of without the written authorization of the VRARO. Continue reading >>

2.16 | Payment Policy

The scope of this policy cover payment processes which are managed and implemented at Sampoerna University. Continue reading >>

2.17 | Ethics And Integrity Policy

Students, faculty members, researchers, and/or anybody who is engaged in academic pursuits may not claim words and ideas of another as their own. They are required to give credit and correct attribution to the original source, where it is due. The key element of this principle of academic honesty is that authors do not present the work of another as if it were their own work. This can extend to ideas as well as written words. If authors model a study after one done by someone else, the originating author should be given credit (American Psychology Association – Publication Manual: Ethics Code, 6th Ed., Washington, D.C., 2010). Continue reading >>

2.18 | Record Retention And Disposition Policy

This Policy is about the Sampoerna University’s Records Retention and disposal as described in the section below. The University Record should be retained for specific periods and consider legal and other institutional requirements. Continue reading >>

2.19 | Conflict Of Interest And Conflict Of Commitment Policy

Sampoerna University is a community of scholars, learners, and leaders dedicated to advancing its students’ and employees’ intellectual and ethical capacities by discovering, creating, and sharing knowledge. Members of Sampoerna University community are expected to be honest and supportive of its mission in their relationships with each other, the University, and outside organizations. The policies, principles, and responsibilities for recognizing, eliminating, limiting, and managing actual, potential, or apparent conflicts of interest or commitment among members of the SU community are outlined here. Continue reading >>

2.20 | Student Activity Fund Sponsorship

Sampoerna University (SU), through Student Affairs (SAA), considered the importance of supporting students’ activities that aim to personal development, particularly related to interest and talent and professional preparation. Continue Reading >>