2.7 | Identification Card

As an employer and owner of the computer system, Sampoerna University has the authority to restrict the electronic communication technology use of its employees and students in their capacity as employees and students. For the following purposes, the University may monitor access to equipment, networking structures, and electronic communication systems:

2.7.1 | Guidelines

Individuals are required to have the ID card in their possession while on university premises for university business. ID cards are issued for the following reasons:

1. Access to University premises
   An ID card permits individuals access to university facilities..
2. Official Identification
   University identification cards verify an individual’s right to be on university premises, particularly areas not accessible to the public. The University ID card also provides proof of eligibility to use various University services such as the library, laboratory, access to a photocopy machine, and other facilities. Upon request of a University security officer, department/division representative, or another duly authorized official, an individual may be required to present the card to establish identification.
3. (c) Access to Clinic particularly for students
   Display of an ID card is required for students of the University while in the Clinic. The ID card should be visible and photo-side up.

2.7.2 | Procedures

2.7.2.1 | Issuance

Individuals are required to have the ID card in their possession while on university premises for university business. ID cards are issued for the following reasons:

1. Faculty, staff, and Students are eligible for ID cards effective the first day of affiliation with the University and thereafter when applicable
2. The Person of Interest includes individuals from other universities, institutions, and businesses who are granted access to university facilities to conduct collaborative research or to observe research, community services, teaching, and other academic-related activities.
3. Other individuals. Department contacts are responsible for making arrangements with the appropriate ID Card Office for visitors, contractors, vendors and other non-university personnel who are authorized to be on university premises.

2.7.2.2 | Replacement

Individuals are required to have the ID card in their possession while on university premises for university business. ID cards are issued for the following reasons:

1. Individuals who have lost their University ID card or have had it stolen should report it immediately to the University.
2. ID cards will be replaced for other reasons (broken card, name change, non-functioning electronic strip). The original ID card, if in the possession of the individual, must be returned to the university accordingly.
3. The University will set requirements and fees for ID card replacement. Replacement costs are the responsibility of the individual.

2.7.2.3 | Loss of Eligibility

Individuals lose eligibility to use the university’s ID card when they no longer qualify as a member of a category listed above. Upon loss of eligibility, the individual’s ID card must be turned in the Human Resource, or the Academic Operation.

2.7.2.4 | Unauthorized Use of ID Card

1. The ID card is non-transferable. Only the person to whom the ID card is issued is eligible to use the ID card for authorized purposes.
2. ID cards must not be misused, defaced, modified, altered, tampered with, or deliberately damaged.
3. Any transfer, misuse, alteration, falsification, forgery, or fraudulent or illegal use of an ID card may result in the University taking disciplinary action.