2.4 | Safety, Health & Environment

Sampoerna University complies with all relevant institutional, industrial, and governmental regulations and policies regarding safety, health and environmental regulations. These policies are designed to promote a safer, more secure, and healthful learning and work environment for the University community and its guests. These policies outline the procedures for managing the health and safety of the SU community. The Safety, Health and Environment Plan (SHEP) is reviewed annually by the Committee on Administrative Affairs. This committee provides recommendations for updates and revisions; other updates and revisions are made whenever relevant governmental or regulatory bodies make changes.

2.4.1 | Emergency Notification

All students, faculty and staff subscribe to the Emergency Notification System (ENS) and receive email alerts in the event of campus-wide emergencies or incidents. These same notifications are also posted on the SU website and distributed via Instagram. All students, faculty and staff are responsible for ensuring that their contact information is up-to-date and accurate. In addition, emergencies requiring the evacuation of SU facilities are broadcast over a campus-wide public address system.

2.4.2 | Procedures for Investigating Incidents

Sampoerna University does not offer separate admission standards or procedures to prospective students with disabilities, and applicants are not requested or required to disclose a disability during the admission process. In all respects, applications are reviewed without regard to disability. For information about services for students with disabilities, prospective students and their parents are encouraged to contact the Office of Student Affairs.

• Permission to audio record class lectures.
• Extended time for exams; and
• Referrals for content-area tutoring.

The University will provide appropriate services and/or academic adjustments on a case-by-case basis and will not necessarily incorporate all requested services and academic adjustments. University personnel will only provide services and/or academic adjustments in accordance with this policy. Faculty, other University personnel, and students with questions/concerns with respect to the accommodations identified in the plan are encouraged to contact the Office of Student Affairs.

2.4.3 | Faculty/Staff Responsibilities

It is the responsibility of the student requesting services and/or academic adjustments to provide documentation including, but not limited to:

1. Documentation not more than 2 years old prepared by a professional qualified to diagnose disabilities. Such professionals include but are not limited to those appropriately certified or licensed as a physician, educational diagnostician, learning disability specialist or psychologist.
2. Documentation including testing procedures followed, the instruments used to assess the disability, the test results and the interpretation of the results.
3. Documentation specifying recommended services and/or academic adjustments.
4. Documentation, which must be as comprehensive as possible, reflecting the individual’s present achievement level.
5. Documentation for individuals with learning disabilities must include a complete psycho-educational evaluation (within two years of entry to Sampoerna University) conducted by a qualified psycho-educational diagnostician. Documentation should include test results for at least the following characteristics: intelligence, vocabulary, reading rate and comprehension, memory and processing skills. Documentation for ADD/ADHD should have been updated within the last two years. Psychological disabilities require a current report and an update every six months. Physical or health-related disabilities may require periodic updates after receipt of a recent evaluation from a physician, neurologist or other qualified diagnostician.

All information submitted concerning the disability is confidential and shared only on a need to know basis within the University.

2.4.4 | Student Responsibilities

Sampoerna University will reasonably accommodate employees with disabilities. To ensure that an employee can perform or continue to perform (if the disability occurs after employment) his/her job duties, a reasonable accommodation by Sampoerna University may include the purchase of special equipment, changing the physical layout of workspace, restructuring job responsibilities and duties, and/or modifying the work schedule.

To be eligible for a reasonable accommodation, employees must declare their disabilities. Once Human Resources is provided with written documentation by a physician that describes the disability and recommends specific accommodations, the employee has fulfilled his/her responsibility.

Even though the employee provides input concerning the accommodation process, Sampoerna University will determine what constitutes a reasonable accommodation on a case-by-case basis and reserves the right to request additional independent medical examinations, evaluations or other appropriate information at the University’s expense.

Disability information is treated as confidential and will be shared only with University administrators only on a need to know basis. Sampoerna University will not provide accommodations without appropriate documentation.

2.4.5 | Safety Resources

Academic program-specific safety resources such as sharps disposal, material safety data sheets, biological pathogen disposal kits, eye protection, hand protection, hearing protection, eyewash and safety shower stations are in the appropriate areas. The University is serviced by overhead sprinklers to assist with fire mitigation. Evacuation maps and first aid kits are also available on each floor. The campus is served by a health clinic staffed by para-professional and professional medical personnel. The GA department will review these resources every six months.

2.4.6 | Campus Security Officers

Campus security officers are present on every floor of Sampoerna University. They report to General Affairs and have responsibilities on all parts of the campus. The major responsibility of campus security officers is to give attention to every situation which might involve the safety and welfare of faculty, staff, students and visitors. When there are infractions of local or national laws and/or University policies, the campus security officers are authorized to take appropriate action. For more serious incidents that pose a direct threat to lives and property, local police will be notified to respond. In addition, campus security officers will refer faculty, staff and students to GA department for internal action. The performance, duties and contracts for Security Officers will be reviewed annually by GA department and the Committee for Administrative Affairs.

2.4.7 | Responding to Fire Alerts and Events

The campus has an active fire control detection and suppression system. Signs of active fire (smoke, gas odours, and/or increased room temperatures) automatically activate the fire alarm. In addition, there are manual station alarms located throughout the campus that can be activated by breaking glass and pulling the alarm. During orientation each semester, all faculty, staff, and students are notified of the location of fire extinguishers, fire hoses, emergency exits, and manual alarm systems across campus and how to use them. Safety Captains designated for areas across campus will get specific training regarding the use of fire extinguishers and/or hoses, how to assess a fire hazard and the process for notifying campus and emergency officials.

If a minor fire appears controllable, General Affairs should be immediately notified. The individual or local Safety Captain should then promptly direct the charge of the fire extinguisher or water from the fire hose toward the base of the flame. Fire hoses should never be used to suppress fires if there is a presence of electricity in the fire area. If the fire appears uncontrollable and poses a threat to health and safety, General Affairs should be immediately notified to request that the building evacuation alarm be sounded (if the automatic system has not previously sounded). All rooms should then be evacuated, closing all doors to confine the fire and reduce oxygen. Doors must not be locked upon exit. Once the building evacuation alarm is sounded, the nearest Safety Captain will be mobilized to assist with evacuating their areas by directing people to safety exits. Additional help will be provided to disabled individuals that require assistance. If a smoke event exists, the Safety Captain will remind everyone to stay as close to the floor as possible during evacuation. Evacuees will muster at three designated safety muster points located in outside areas clear of hazards. Individuals will not return to the buildings until an “all clear” has been given by Emergency Responders or University officials. Additional safety considerations in the event of fire include:

• If an individual become trapped in a building during a fire and there is an available window, place an article of clothing (shirt, coat, etc.) outside the window to alert rescue crews. If no window is available, remain near the floor for less toxic air. Shout periodically to draw the attention of emergency personnel.
• If possible, use a cell phone to share your location to University officials or emergency responders. Do not be panic. Report to your designated campus assembly point following any evacuation.
• Stay there until an accurate headcount is conducted.

2.4.8 | Earthquakes

When an earthquake is detected, take cover under a desk, table, or doorway; or stand close to the wall in a hallway. Stay away from windows or objects that could break or shatter. Wait approximately two minutes after tremors stop OR until the building evacuation order is given and then evacuate to campus muster points located outside away from hazards.

2.4.9 | Flooding

Significant flooding on campus is most frequently caused by torrential rain or a main water failure. Flood emergencies can strike without warning. Understanding what to do and what not to do is critical for personal safety on and off-campus. It is critical to take action in the event of a flood warning. If you are in a flood-prone area, seek higher ground immediately. A flash flood is a sudden violent flood that develops over a period of minutes to hours. It is even possible to have a flash flood in areas that do not receive immediate rain. Members of the University community should take the following precautions during a flood event:

• Stay informed by listening to the radio and television. If possible, keep an eye out for information and updates on the Internet and social media;
• If you live in a flood-prone area, immediately seek higher ground;
• If you are ordered to evacuate by government officials, do so immediately. When you leave, secure your home. Disconnect utilities and appliances if you have time;
• Keep an eye out for electrical hazards. Avoid entering a room if water covers the electrical outlets or submerged power cords. Immediately exit if you see sparks or hear buzzing, crackling, snapping, or popping noises. Keep away from any water that may contain electricity; and
• Avoid floodwaters. Don’t walk through floodwaters. 16 cm of moving water is all it takes to knock you off your feet. If you become trapped by moving water, seek higher ground and call 112 if possible. Drive carefully through flooded roadways and around barricades. Water may be deeper than it appears, concealing hazards such as sharp objects, washed-out road surfaces, electrical wires, and chemicals, among others. A vehicle trapped in swiftly moving water can be swept away in seconds by as little as 30 to 45 cm of water.

If there is a flooding emergency on-campus, the GA department will respond by mobilizing responders to mitigate damage and protect the safety of the University community. GA will also be responsible for providing timely updates to the University Executive regarding the conditions of the University and the surrounding area. If necessary, the University Executive may suspend classes, close the campus and evacuate until conditions improve. GA will also be responsible for making recommendations to the University Executive regarding when to return to normal operations in the event of a closure. In the event of impending flooding and as time and circumstances allow, GA will mobilize staff to move endangered high-value materials to higher ground and/or upper floors within their respective buildings. GA will also operate building systems to mitigate structural damage.

2.4.10 | Medical Emergencies

Student illnesses or minor emergency medical care requirements should be reported to the nearest faculty or staff member. These problems will be resolved by utilizing first aid kits or a referral to the health clinic. No medical care will be administered by faculty or staff (other than trained medical professionals assigned to the Clinic). If a serious or life-threatening medical emergency exists, immediately call 112.

2.4.11 | Behavioural Disturbance

A behavioural disturbance can be either verbal or physical. Everyone is to assist in making the campus a safe place by being alert to suspicious situations and promptly reporting them. Individuals who are victims of or witnesses to an on-campus offense should avoid placing themselves at greater risk. They should report any suspicious behaviour or offense to a faculty or staff member as soon as possible and report the incident using the Incident Report Form.

If you observe a criminal act, notify General Affairs immediately. Suppose you observe someone threatening with a weapon, explosive, or other dangerous devices that could potentially threaten lives, notify GA immediately. GA will notify security to secure the situation and notify local police. If there is a direct exit away from the event, use it. Do not enter hallways and do not pull the fire alarms. If a direct exit is not immediately available, follow lockdown in place procedures. Move to a classroom or office, lock the doors, turn off the lights, and stay away from doors and windows. When security and/or police officials arrive, follow all instructions. Remain in lockdown until security or campus officials provide an all-clear signal.

2.4.12 | Weapons and Firearms

Fireworks, firearms, ammunition and other weapons or materials which endanger health and safety are strictly prohibited. The possession or use of these items at SU will result in disciplinary action. Such incidents that also violate local and/or national laws may also result in prosecution.

2.4.13 | Environmental Hazards

• Blood Spills
  If you see blood on the floor or other surface, notify a faculty or staff member. Do not attempt to clean up the blood yourself or allow others to do so. If you are exposed to another person’s blood or other bodily fluids:
  1. For a skin exposure or blood that comes into contact with an open wound, wash the area thoroughly with soap and water;
  2. For a blood splash to the eyes, nose or mouth, rinse copiously with distilled water; and
  3. Report any blood exposure to faculty or staff.

• Other Hazardous Materials
  Other hazardous materials or substances can be in the form of chemical spills, gas leaks or other substances. If you see or smell a substance that you feel may be hazardous, stay away from the substance and direct others away from the immediate area. Do not touch or attempt to clean up an unidentified substance. Notify faculty or staff of the incident for further action as needed.
  Individuals exposed to any hazardous materials in laboratory areas should immediately notify faculty or staff on duty. If needed, they will be directed to use the Eyewash and Safety Shower located in the lab area.