2.8 | Library

The primary purpose of the Sampoerna University (SU) Library is to support the teaching, learning, and research activities of its stakeholders. Library policies are designed to manage and support the Library’s objectives. The library, through its services, also promotes students to develop SU core competencies: critical thinking, effective communication, quantitative literacy, information literacy, ethical reasoning, and global learning (see Library Services Policy article 2.5).

2.8.1 | General Policies

For these rules, library materials or items will cover all Library content, including books and other collection items, furniture, and equipment contained in the library facility. For these rules, SU library members are defined as any users granted the right of access to the Library and its resources. By the act of using the Library, a member will be deemed to have agreed to abide by these library policies. If a member is found to violate the library policies, the Librarian may curtail, suspend, or withdraw library access or borrowing privileges from that member permanently or for a specified period. Library policies will be reviewed and amended from time to time to support better the mission of Sampoerna University and the Library’s objectives. Exceptions to these rules may be made at the discretion of the Librarian.

2.8.2 | Membership

The Library is open to all members of the SU community and others from outside the SU community that includes but is not limited to non-SU students and staff, SU alumni, and the general public. The Librarian or the VRSSIR may also approve other individuals to use the Library for a specified period or purpose. Unless SU active students, they must complete SU Library Membership Form at the circulation counter to get their account with Username and Password to access the Library Website.

SU community are categorised as SU library privileged members who get full access to borrow all printed library collections and the SU Library website. Others from outside the SU community are categorised as Non-SU library privileged members who can only access the SU Library website and shelf reading. A library member’s permission to use or access the Library’s collections and facilities is exclusive to that member and may not be shared or in any other way transferred to another person except with the approval of the Librarian.

A library member must produce proof of identity and the right to use or access the Library if requested by a library staff member. The Librarian may refuse the admission of any person carrying or suspected of carrying any material deemed to pose a security or health hazard to the Library, its staff, or other members. The Librarian may impose a schedule of fees for use and access to the Library and its collection and facilities.

2.8.3 | Opening Hours

SU library is open from Monday to Friday starting at 08.00 a.m.- 09.00 p.m., also open on Saturday a6 08.00 a.m.- 09.00 p.m. SU library is closed on Sunday and national holidays. The decision of VRSSIR can modify the opening hours through consultation with the Standing Committee on Academic Affairs. Hours and days of opening are displayed at or near the entrance of the Library and on the SU website.

2.8.4 | Use of Library Facilities

1. No food may be consumed in the Library.

2. No mobile phones are allowed in the quiet study area. All mobile phones must be switched off or put in silent mode before entering the study area.
3. The use of printers, scanners, and photocopy machines is available with the support of Library Operations.
4. Smoking is not permitted anywhere in the Library.
5. Sleeping anywhere in the Library area is not permitted.

6. The use of radios, boomboxes, speakers and other similar kinds of devices is not permitted.

2.8.5 | Borrowing Library’s Collections

The Librarian is responsible for establishing borrowing conditions for the Library’s collections and may vary those conditions for each member based on circumstances. The loan periods and conditions will be set out in the Library’s Services Policy Articles 1.4- 1.6. The Librarian may impose special conditions governing the use or loan of any item and may permit or refuse the library item.

The Library’s materials are not allowed to be removed unless issued as a loan with the permission of the Librarian. Members are responsible for the return of all loans by the dates specified in the loan transaction. Failure to return items by the due date may result in the withdrawal or suspension of library access or borrowing privileges either permanently or for a specified period of time and may result in the imposition of a library fine or charge.

Typically, members may renew all loans once unless a recall has been placed. Borrowers can renew their loans on the Self-Service kiosk or online through the SU Library website before the due date. Hence, the new due date is calculated from the date of renewal. Borrowers are responsible for returning or renewing items on or before the due date to avoid overdue and lost item replacement charges. Any items borrowed from the Library may not be transferred to another person. The Schedule of borrowing terms and conditions, library fines, and fees will be described in the Library’s Services Policy Articles 1.4- 1.6.

2.8.6 | Borrowing Duration

To get Library Access, Circulation, and Services, one needs to be registered as the SU Library member in the Library Management System. Unless they are SU active students, they must complete SU Library Membership Form at the circulation counter to get their account with Username and Password to access the Library Website. SU library members must be authorised borrowers of the SU Library, as specified under the Library Services Policy (Article 1.4).

Table 2.8 SU Library’s Borrowing Duration

Notes:

1    Renewal is permitted if there is no other pending reservation for the materials.

2  Students are permitted to borrow reserve collections for one day after 05.00 p.m. They must return the item before the Library opens the following day.

3    Lecturers have the privilege to borrow reserve collections for one semester if collections are the primary resources for their subject course.

2.8.7 | Fines and Suspensions

To encourage the prompt return of materials, the library charges a per-day overdue fine which shall be perceived as a deterrent instead of a punishment. No fines will accrue on days that the library is closed. Any borrowers whose fines of up to IDR 50,000 or more shall forfeit borrowing, renewing, and/or enjoying membership privileges as their accounts will be automatically blocked until the materials are returned as fines are paid. Borrowers experiencing unusual difficulty returning their materials or paying their fines should contact the library circulation staff for further assistance. Special for SU Students members with library’s fines must pay their fines by the beginning of a new semester.

Otherwise, SU Library, in coordination with Academic Registry, will impose them to settle their unpaid fines that might result in an academic penalty, including the deferment of paper or degree completion.

In addition, all borrowers are responsible for all materials checked out on their library account. Replacement costs and processing fees are the responsibility of any borrower who loses or damages library materials.

The replacement of the lost collection shall be with the same title and edition. If the publisher has stopped publishing it, the replacement with a similar subject and the closest purchase price with the lost collection shall be acceptable. A non-refundable IDR 50.000 processing fee will be charged for damaged library materials (wet marks, mutilation, broken). Fines structures are explained in the Library Services Policy (Article 1.6).