3.8 | Professional Ethics and Responsibilities

3.8.1 | Code of Ethics

Confidence in the integrity of Sampoerna University demands that all employees always demonstrate the highest ethical standards. Those who serve the University should do so with integrity and honesty and should discharge their duties in an independent and impartial manner. Any effort to realize personal gain through his/her official capacity is a violation of the public trust. External obligations, financial interests and activities of each employee must be conducted so there is no real or perceived conflict or interference with the employee’s primary obligation and commitment to SU.

3.8.2 | Responsibilities

1. Professional Conduct—Staff members will conscientiously and professionally fulfill their assigned responsibilities relative to faculty, students, colleagues, and the public. They will meet reasonable standards of work quality and quantity, as established by their supervisor. They will act with honesty and integrity in all matters related to their employment. When fulfilling workplace responsibilities in supervision of staff, supervisors will demonstrate professional conduct through both instruction and example. All staff will support intellectual freedom among all members of the University community. In addition:
   • Staff will report to work free of the influence of alcohol and drugs that may impair their performance and ability to perform their work in an effective and safe manner.
   • Staff will refrain from unauthorized use of work effort or resources for non-University business.
   • Staff will maintain regular attendance and provide an acceptable quality of work as determined by their supervisor.
   • Supervisors are responsible for encouraging the intellectual and professional growth of staff members for whom they have supervisory responsibility.
2. Fairness—Staff will be fair and treat equitably all members of the University community. This includes:
   • Staff will disclose and manage any real or reasonably perceived conflicts of interest (see Conflict of Interest Policy) so as not to interfere with objective judgment.
   • Supervisors will be held accountable for fairness related to those staff members for whom they have supervisory responsibility, and will carry out their supervisory responsibilities in accordance with University policy.
   • The equitable treatment of staff will be based upon consideration of relevant facts and circumstances to the individual situations, which may lead to differences in treatment based upon these factors.
3. Respect—Staff will treat members of the University community with dignity and respect. Staff must not engage in, nor permit, disrespectful behavior in or affecting the workplace or classroom. This includes:
   • Staff will respect the diversity of individuals in the workplace and respect the difference among them.
   • Staff will not use threatening, intimidating, or abusive language, or otherwise engage in conduct that creates a hostile environment that interferes with the work of the University.
   • Supervisors will establish and maintain standards of collaborative interaction among peers and employees that is characterized by respect, honesty, and service, and will constructively manage conflict as it occurs.
4. Compliance—Supervisory staff will see that those who report to them are informed about, understand, and comply with University policies and procedures and applicable government regulations. This includes:
   • Staff will comply with health and safety regulations and the use of hazardous materials in the workplace.
   • Staff will comply with University policies governing the use and protection of University resources.
   • Staff will comply with procedures to assure the ethical treatment of human subjects used in research.
   • Staff will report any unsafe workplace conditions or practices to the appropriate University authorities.
5. Information and Date Management—Staff will act with honesty and integrity with respect to information and data management, and will respect the rights and dignity of all University members by keeping confidential information secure, including student records and employee personnel files. This includes:
   • Staff will refrain from any breach of confidentiality, falsification, destruction, inappropriate and/or unacknowledged appropriation, or other misuse of data, and will report any violations of such to appropriate administrative authorities.
   • Supervisors are responsible to establish appropriate safeguards for the information and data under their authority, and to assure their staff members have the ability and expectation to comply with appropriate expectations for the protection and appropriate use of this information.
6. Stewardship—Staff will exercise fairness, integrity, and respect in the use of University resources, and will be responsible and accountable for the appropriate use of University equipment, facilities, and all other University assets. This includes:
   • Staff will safeguard University time and property from inappropriate use, appropriation, or abuse.
   • Staff will assure that all funds provided to the University are spent in ways consistent with budget approvals and are in compliance with University policies and procedures.
   • Staff with financial responsibilities will monitor records of expenditures for compliance with approved budgets and University policies.
   • Staff are strongly encouraged to report suspected financial fraud or other inappropriate use of University assets to their supervisor or to the Vice Rector for Administration, Resources and Operations. University policy prohibits adverse actions resulting from the filing of such a report.