5.15 | FERPA (Family Educational Rights and Privacy Act)

Sampoerna University generally complies with U.S. FERPA regulations related to the use of student academic records. Student academic records are considered confidential and are not typically released without the written consent of the student. Employees have access to student information only for legitimate use in completion of their responsibilities as a University employee. “Need to know” is the basic principle of a legitimate educational interest. If employees are ever in doubt, they should not release any information until they speak to the Office of Student Success or the Registrar.

Some information is considered public and may be referred to as “directory information.” This information can be released without the student’s written permission. “Directory information” includes: name, dates of attendance, degrees and awards received, major program, participation in officially recognized activities and sports, University issued student email account and most recent educational institution attended. However, the student may opt to consider this information confidential as well.

The following is considered private and should not be posted, displayed or made available to the general public or other students, even if they are in the same class:

1. Grade sheets
2. Anything containing a student ID#, student ID, GPA or grade
3. Any information that would personally identify the student
4. Class lists

Employees will not:

1. Use any portion of a student ID# in any public way
2. Speak to any third party, even a parent, about a student’s progress, attendance or grade. All such requests should be made to the Office of Student Success or the Registrar to obtain a signed release.
3. Provide anyone with lists of students enrolled in classes for any commercial purpose.
4. Provide anyone with student schedules, addresses and phone numbers or assist anyone other than University employees in finding a student on campus.