Except as required by law or governmental regulations, official student records will not contain information regarding a student’s race, disability, political opinions, social opinions, or membership in any organizations other than honorary or academic ones. Except as required by law or applicable government regulations, information regarding marital status will not be included in official student records.

Records of behavioral or academic sanctions imposed by the Student Affairs Adjudication Committee or the Academic Adjudication Committee will be maintained in Academic Registry. Records of behavioral, academic or other forms of misconduct may also be maintained in the official files of a Faculty or Study Program and by the Vice Rector of Academic Affairs. No notation of behavioral or academic sanctions will be entered on the student’s academic transcripts except in the following circumstances: (1) when the student is suspended from a Study Program or from the University for academic misconduct, or (2) when the student is dismissed from a Study Program or from the University for behavioral or academic misconduct. In a case of dismissal or suspension, the entry on the transcript will merely state: “Dismissed from the University for Behavioral Misconduct” or “Dismissed/Suspended from the (Study Program or University) for Academic Misconduct” and the date of such action. Notices of dismissal will not be removed from the student’s academic transcripts. Notices of suspension will be entirely removed from the student’s academic transcripts after the student is reinstated in the Study Program or at the University. If the student is not reinstated, for any reason, the notice will remain on the transcripts.

The University must adhere to the University Policy on Privacy regarding the protection of the confidentiality of student education records or files. Subject to applicable legal requirements, it is the policy of the University that:

1. 6.4.1. Members of the administration and the instructional staff will have access to student records for legitimate purposes such as student advising, administrative planning and statistical reporting.
2. 6.4.2. Directory information, such as the student’s name, date and place of birth, major field of study, participation in University clubs or activities, dates of attendance, degrees and awards received, and other similar information may be disclosed to an inquirer unless the student specifically withholds permission to do so.
3. 6.4.3. Authorized representatives of government agencies may have access to student records to the extent necessary for audit and evaluation of education programs or for compliance with legal requirements.
4. 6.4.4. Records created or maintained by a physician, psychologist, or other recognized professional or para-professional acting in that capacity, which are created, maintained, and used only in connection with treatment of a student are not available for review except with the consent of the student or in compliance with an order from a court.
5. 6.4.5. Treatment of Official Records Following Graduation or Withdrawal
   Upon graduation or withdrawal from the University, the official records of former students will continue to be subject to the provisions of the Student Code.