During the first year of enrolment at SU, students will be primarily advised by officers of the Student and Parent Advisory Centre (SPAC), due to the specific General Education requirements that comprise their coursework and will guide their study plan.

Academic advisors will be assigned to all students and will review their study plan and approve courses  recommended by SPAC prior to registration. During the second year, students planning to pursue Bachelor’s degrees at SU will meet more frequently with their academic advisors to identify required pre-requisite courses for their intended majors, and to update their plans of study during the third and fourth years.

The Academic Registry will assist new students in registering their courses into Academic Information Systems based on the advising results with SPAC and Academic Advisors.

• The schedule of study plan/ KRS submission can be seen in the academic calendar.
• Students must schedule a consultation session with SPAC and their Academic Advisor to determine courses for the upcoming semester.
• If a student’s study plan is not approved by both the SPAC and Academic Advisors, all parties should meet to discuss the options. The student’s degree pathway, prior coursework, and intended major requirements must be considered to ensure the best selection of classes.
• Student registers all courses by filling the semester study plan/KRS into ACADIS.
• Semester study plan I and II must be submitted within the determined period according to the academic calendar.
• Withdrawal from a course in an approved study plan (KRS) is strictly prohibited, except when approved by the Advisors under extenuating circumstances.
• A lecturer has the authority to reject a student who registers late for a course and/or for the final project advisory sessions.

The semester study plan/KRS may be changed by adding or dropping one or several courses within the propriate time period. This process performed in the first two weeks of a new semester and should be updated within this period as defined in academic calendar. Any changes to the study plan should be made through ACADIS and must be approved by the advisors.

Students are required to be punctual when they attend all academic and nonacademic functions. Students are required to attend all classes as scheduled and may be asked to attend classes outside of their regular schedules. This policy includes classes offered with online courseware, as SU features a hybrid model of instructional delivery. Students are bound to the policy stated in each course syllabus for attendance requirements.

The minimum requirement for attendance is 75 percent of total sessions. Students should be ready in classrooms/labs 10 minutes before the course and/or practicum begins. Lecturers have the authority to prohibit students from joining the conducted session if they are late or if they violate the rules/regulations. Class policies on tardiness should be included in the syllabus and explained to student by the lecturer.

Assessment Component

The assessment component of a student’s academic performance may include the following:

• Examinations (mid and/or final exam, final project exam)
• Structured assignments (quiz, homework or project)
• Course participation and course attendance

The score composition, or weight attributed to each component, will be defined in the course syllabus.

Semester Examinations

Semester examination consists of mid-semester examination and end-semester examination. These assessments may be in the form of a written or oral examination, a research paper, an experiment or research project, or a creative performance, at the discretion of the lecturer and dependent upon the discipline. The mid-semester examination is given after completing several topical units of the class, while the final semester examination is executed after all course materials have been covered. These two examinations have been included in the academic calendar that has been announced to students.

Final Project Assessment

The final project must be undertaken by students in order to complete their studies and earn any SU degree. The nature of this test is holistic, comprehensive and it covers all disciplines related to the field. The test is based on the final project arterials, completed according to the guidelines decided by the faculty. The final project assessment is conducted each semester and is publicly announced to students.

The evaluation factors consist of primary and secondary components as follows:

1. Primary components:

• Consistency between problems, references, analysis,

methodology, and conclusion;

• The depth level of analysis; and
• Simulation and/or applicability of the idea(s) of the

thesis/final project (if appropriate)

2. Secondary components:

• Presentation performance

Further details of final project assessment will be provided in the guidelines for final project development established by each Faculty.

Examination Requirements

The general requirement for attending an exam is that the student has an Examination Card (KHU is Kartu Hadir Ujian). The student should also fulfil the minimum attendance requirement of 75 percent of the total courses during a semester. For thesis exams, in addition to the lectures activity card/KAK, students also have to fulfil the following requirements:

• Complete the final project report approved by the Project Advisor;
• Fulfil the administrative obligations determined by the University/faculty.

The general regulations for Mid- and End-of-Semester examinations are:

• Students have to be present in the test room, ten minutes before the examination begins;
• Students who come late may be allowed to take the exam without extending the time of the test, unless there are specific regulations;
• Students who are in the test room cannot withdraw from the examination after the distribution of the exam materials without consent from the proctors;
• Students re only allowed to bring equipment or materials approved by the examination team;
• Students who violate the test rules are subject to academic sanctions.

During the examination, students are not permitted to:

• Shift/change the seating arrangements;
• Write the examination’s answers on answer sheets other than what has been decided by the examiner;
• Open books or notes, unless there is written statement for the examination can be administered as “open book”;
• Exchange answer sheets or note papers;
• Speak or whisper;
• Assist another student in their work;
• Work on the exam prior to the approved starting time;
• Work on the exam after the invigilator announces that the exam time has ended;
• Use mobile phones, unless specified otherwise.

Online examinations

Other than specified above, during online examinations students are not permitted to:

• Open other browsers or other files/material unless specified otherwise;
• Attempt to get exam passwords illegally;
• Do the proctored exams without any proctors.

Any violation of those rules will affect to the exam results – the answer sheets will be marked as invalid and the student will receive applicable academic sanctions. The faculty can make additional rules as long as they are not contrary to the University regulations.

Absence from Examination

A student who fails to attend an examination caused by an authenticated medical treatment or unforeseen circumstances such as earthquakes, flooding, typhoons or other natural calamities must notify the Study Program and/or Academic Registry not more than three (3) working days after the exam day. This notification must be supported by relevant and valid document(s). Under these circumstances, the student has the right to request a separate examination after obtaining approval from the Dean.

Grading

Course grades entered in the student’s transcript are alphabetical symbols with the following values:

A	Excellent	(90 – 100)	400
B	Good	(80 -89)	300
C	Average	(70 – 79)	200
D	Below Average	(60 – 69)	100
E	Failure	(59 or Below)	0

Result Announcement

The exam results of each student will be recorded by the Lecturer into the ACADIS during grade submission period according to the academic calendar. In cases where a student has not completed a task or assignment required by the Lecturer, the student’s score will be set to “H” which means “Hold” and must be completed within a week. Students can view their grades on the student portal after the Academic Registry has released official grades.

Changes to a Recorded Result

Changes to a recorded exam result may only be pursued if there has been an error in calculation or a technical fault, such as the inadvertent omission of a portion of the graded material. A student who has a valid reason to request a grade change may contact the respective lecturer. Any change to the score or grade must be conducted in accordance with the following procedure:

• The student explains the reason and provides valid evidence to the lecturer.
• If the student’s reason is accepted, the lecturer will fill out the necessary form and seek acknowledgment from the Head of the Study Program and Dean of the Specific Faculty.
• The lecturer submits the grade change form to the

Academic Registry, after it is approved by the Head of the Study Program and the Dean.

• The Head of Program and the Dean have the right to approve or reject the grade change petition.

Any changes that are not in accordance with this procedure will not be processed.

 Retake Policy

A student who earns a grade of ‘F’ grade is obliged to retake the course by re-enrolling in that course in a new semester through the Study Plan (KRS) submission process. The grade shown on the transcript will be the best grade obtained. Tuition fees may be charged if the course is retaken more than once.
Study Result Card

The Study Result Card (KHS) is a printout sheet that contains the data of study results released by the end of the semester. The KHS sheet contains information on:

• course title;
• score, credit weight, credits of the related course titles;
• semester GPA and cumulative GPA in the current semester;
• total credits taken in the current semester;
• total credits taken from the first up to the current semester.

• maximum total credits for which the student may enrol in the next semester.

GPA Definition

The GPA is a tool of measurement on a scale of 1 to 4 indicating the level of student’s mastery of the completed courses. Student records include both semester GPAs and cumulative GPAs. The GPA is calculated by the following formula:

GPA =     The sum of (total credits X grade points)
                                        Total credit

The semester GPA will be used to determine the number of credits that can be taken by a student in the next semester. The cumulative GPA is used as a primary indicator of the passing grade for the program completion.

Definition

The final project demonstrates a student’s academic ability and achievement of a field of study in an integrated way, whether through a written document, creative work, or an applied case study, depending upon the discipline. The final project generally consists of two forms:

• Thesis: a formal, original piece of writing, based on a

student’s ideas, research, or experiment; and

• Applied project: an academic writing that requires students

to apply their knowledge and skills in identifying and addressing a real-world issue or need. This final project

model will produce two products: (1) a final academic paper, and (2) a final product representing the application of knowledge to a real-world issue.

Prerequisites

Prerequisites of the final project are as follows:

• A minimum of 120 credits of coursework completed;
• Completion of the Research Methods course;
• Fulfillment of all administrative obligations as determined by the University.

Duration

The final project should be completed in two semesters. If the student fails in the final project examination, s/he will have the opportunity to retake the examination. If they fail the second examination, they must propose a new final project with a different title in the following semester. This retake of the final project will count toward the student’s maximum study period.

Reporting

The guidelines for developing the final project report are established by each faculty.

Final Project Examination

The final project examination will be conducted by an academic committee appointed by the Dean. The decision on the examination will be based on the following :

• A minimum grade of “B” is earned on the final examination. If the student does not earn a B or higher, then s/he may be required to revise the final project report within a time limit determined by the examination committee;
• A student who has not passed on their first attempt can repeat this examination within two months of his or her first Final Project examination; and
• A student who has not passed the second final examination attempt must repeat the final project requirement with a new topic at the next semester.

Short Semester

A short semester is provided for students to improve their GPA and/or accelerate the study period, and regulated as follows:

• Courses that can be taken in a short semester must be available on the schedule;
• A student is allowed to take a new course if their credits in the previous semester are less than 22 credits;
• The maximum number of three courses (nine credits) may be taken in a short semester;
• Students must be in “Active” status;
• Fees will be charged for courses taken more than twice;
• The final grade that will be recorded in the academic

transcript is the best grade obtained.

Academic Leave and Re-registration

Students have the right to propose taking an academic leave. Once approved, it will release the student from all obligations to follow any academic activities and will not be counted in the student’s study period.

The academic leave requirements are as follows:

• The student has an active status;
• The student is in the second year of study or above (firstyear students are not allowed to take academic leave);
• Academic leave is for a maximum of two consecutive semesters; and
• Total duration of academic leave is four semesters during a student’s studies.

The procedure for proposing an academic leave is as follows:

• Consult and seek approval from the Academic Advisor and Head of Study Program.
• Complete forms provided by Academic Registry and submit it two weeks before the new semester starts.
• If a student misses that deadline then his/her status is still considered active and is counted into the total study period.

A student who wants to re-activate his/her status should:

• Submit a written request to return to active student status to the Head of the Study Program, copying the Academic Registry. This request letter must be submitted no later than one week prior to the add/drop period.
• Undergo the re-registration processes.
• Pay the required fees.

Withdrawal

A student may be considered withdrawn if he/she exhibits one or more of these factors:

• Exceeds the maximum limit of the study period (more than 14 semesters);
• If s/he has not earned a minimum of 40 credits and by the end of the first four semesters, and/or has a cumulative GPA below 2.00;
• Has been enrolled for 14 semesters and fails to pass the final project examination. This status may preclude the right to retake the final project examination;

• Is currently subject to an academic sanction.

Internal Transfer

The Internal transfers can occur between study programs at the same level and between majors/concentrations within a study program and faculty. Requirements for executing the transfer process are as follows:

• Available slot in the intended class
• The student has an active student status
• Obtain permission/recommendation from the Head of the previous study program and the Head of the intended study program, acknowledged by the both Deans
• The student has studied for at least two semesters
• Not in the process of drop out or under academic sanctions
• No additional time is given towards his/her maximum study period

External Transfer

The University can admit transfer students from other higher education institutions as long as they fulfil the requirements established by the government and University, and as long as there are slots available in the intended study program.

Definition

Completion of study means:

• Having completed and passed all of the credits required to graduate;
• Having a minimum GPA of 2.00.

GPA Categories for Graduates:

Cumulative GPA	Categories
3.90 – 4.00	Summa Cum Laude
3.75 – 3.89	Magna Cum Laude
3.50 – 3.74	Cum Laude
3.00 – 3.49	Very Good
2.50 – 2.99	Satisfactory
2.00 – 2.49	Fair

To determine the ranking level at the Judicium, these following factors must be considered:

• GPA
• Length of study
• The grade of the final project

Academic Transcript and Diploma Supplement

Students who have successfully completed their courses and obtained an award will receive a statement of their academic record containing a breakdown of the modules taken and results achieved. If a student wants to get additional copies of the transcript, they may request them from the Academic Registry. Charges may apply for those requests. Please contact Academic Registry for queries.

Graduation

Every student who has completed all academic and administrative requirements has the right to join a graduation ceremony. The student can collect their certificate of graduation by showing a receipt of completion of all administrative and academic matters.

Students may register for Graduation after they have fulfilled these requirements:

• Completion of all academic requirements
• Completion of all administrative requirements
• Passing the Judicium process
• Completion of the registration form

Graduation will be held at least once each academic year as set in the academic calendar.